Movement of documents in the organization

Integral part of document management is bureaucratic. Document called the movement of documents from their inception to completion or receipt of a performance or delivery. Movement of documents depends on what category they are: inbound, outbound or internal. If this incoming documents, their order of movement in the organization of the following: - reception, initial processing of correspondence - the distribution of documents - registration, review of management - document delivery - execution of documents - the distribution of cases. Reception and initial processing of the conduct directly to the office in order to properly arrange follow-up work with documents. At this stage, the movement of documents to verify the correctness of delivery, packaging integrity, by sorting documents uncovered and unconcealed. After these operations in the movement document correspondence is opened and checked the correctness of investments. Fixation of the fact and time of receipt of the document is done by affixing a registration stamp, which indicates the date of receipt and serial number of the document. Ends with the original paperwork and sorting and the direction of the document directly to the address. The next stage of the movement of documents in the organization - a review. It is usually held on the day they are received. Decision-making during the movement of documents is reflected in the resolution, which states that someone has to do. After the decision in accordance with resolution document if it is not in the expectation goes to work. The order of movement of outgoing documents in the organization includes the following steps: - drafting - manufacturer - negotiation - filling in the document - the signing - the statement (if necessary) - check - send - file copies of the applications in case. As a rule, the movement of internal documents on the stages of preparation and processing is organized in accordance with the order of movement of outgoing documents, and on the stages of execution - is identical to the movement of incoming documents.