Rules of moving to a new office

Moving into a new office, regardless of what it involves: the expansion of the company or finding a cheaper rent, - the present disaster. I am sure that many businesses would include such a condition in all its contracts to the point of force majeure and circumstances beyond its control. Moving is fraught with not only the loss of documentation, but also for customers and that the worst reputation, so treat the move into a new office to seriously. I hope that the suggested tips below will help you do it as painlessly as possible for both the company and for its employees. Themselves or with a mustache? The first thing to do is decide - carry you move yourself or with the moving company. Explain, in muvinogovoy employs Mover - these are neatly dressed sober loaders with improved communication skills, well developed acumen, with everything you need to move inventory and extensive experience in such matters. As a rule, Moving companies provide not only packers, transporters, transportation with drivers, but network administrators, janitors, and all-all-all who might want in such a crucial moment. Reasons to use the services of such companies exist in almost all, but an urgent need not for everyone. Without the movers will not do a large office in the truest sense of the word and, conversely, a small, consisting of three buhgaltershi and office manager. If your team more than 10 and less than 30 people (a standard option for small businesses), but it is almost 100% composed of delicate muslin ladies, is no reason to spend money on the move with a royal scale. Folder, they are able to pack yourself, disconnect and connect the network you can call your permanent IT-Schnick, disassemble and assemble furniture can be charged 2-3-m male officers, and hire a car and a couple of movers will have no difficulty. As you know, women love a permutation, so that if the go out, not only invoices, but also immerse racks as well as any porter. Believe me, these houses are fragile creation move the wardrobes to two times a day ... But we do not know. So, to move on its own or through a special company, you've already decided, we turn to a range of preventive measures. Rules of etiquette when moving continuity of the company - is a basic principle in the organization of all crossings, and the full range of preventive techniques aims to move did not affect the company's activities in any way. This requires taking a number of relevant measures: Pre-notify all their partners, suppliers, customers on the date of the planned relocation. This can be done via e-mail, outgoing calls or see the word in a personal meeting. Try to cancel or postpone all kinds of payments and receipts for your account. Keep in mind operatsionistki become particularly angry, vindictive and captious, when because of your forgetfulness, they have to put you in a card file, and then back, or hold payment order after the end of the trading day, or take you its hard copy, scan it for lack of access to your client to the bank, etc. etc. For the same reasons, the date of the move is to agree with the bookkeeping. I'm afraid that your views on this issue could not be matched if you choose the end of the month or quarter for such a momentous event. To remain in ignorance of customers send the Secretary or any employee with a stool and telephone in the new office. Of course, on how to connect a telephone line should take care zaranee.Kstati, disconnecting and reconnecting computers, fax machines, Internet made the last turn, and connection - at first. Sign - that's what most forget when moving, do not forget to not only remove but also hang in the new place, after agreeing in its place with the landlord. The above measures will allow you at least to some extent neutralize the inconvenience created by the move. The relocation 1. Need to make a floor plan with the location of all jobs. Plan of arrangement should be strictly adhered to conduct a new office communications to connect the phone network, the Internet, as well as the requirements of various regulatory organizations, such as a fire service that watches over, the width of the passage was at least at least 1,5 m 2. Familiarize staff with the plan. After drawing up a plan for future office can safely give his team to the wolves. They are 1-2 days to agree among themselves, who, where and at which table to sit. You shall have ready to sign the option, with a full description of each job. I explain. Every workplace shall be signed by Ivanov and Petrov, below states that "belongs" to this employee is: a monitor, desk, chair, organizer, calculator and a waste basket. If you have not yet carried out the inventory - it is time to do it. As the first people look themselves in the photos, still on the plane of the future of the office they seek the most intimate and important to them, namely their bases microwave, fridge, cooler and a smoking room, to whom, what priority. Make a nice team, indicate these objects. By the way, ask before the release of a refrigerator on the products and the many bottles, but it's worth doing at the end of the day, you know why. 3. Appointment of a responsible person. Naturally the main breeders will have you in person for the documentation, let him answer the chief accountant, and the furniture - the storekeeper, manager or just the most responsible person. I have to say, the losses can not be avoided, not because of the relocation process you have something to lose, just the opposite, during the preparation will not find much, but can and find that same payment order or declaration, - who as luck. In any case, need to execute an act of acceptance of the transfer, and not be lazy to make an inventory of each folder. The inventory must indicate a unit of the documents and the name of the person responsible for them, whereas in the new office all the papers quickly find the owner. Moving - the perfect time for inventory. On each box with tape stuck in your inventory and it has to unpack. 4. Packing and sorting things. Packaging - is a science. Print out special badges, sign, or buy the stickers, please be wide adhesive tape, boxes, bags and colorful stickers. All the bolts on the tables, chairs and cabinets glue in a bag to one of the pieces of furniture. Cords from the monitors, system units, printers and fax machines also signed sticker and wrapped with tape. You should know that we can carry the workplace one employee all in one box or package, and can be in parts, where folders in one box, organizers in another, and the keyboard and mouse in the third. Everything depends on the completeness or disparate office furniture and accessories. In each place, even in a small office has a coffee maker, paintings, flowers, vases, mirrors, maybe even an aquarium and a beloved porcelain tea set chief for talks. To all this dovezti unharmed, think in advance for their transportation methods. Take away the contents of the safe at the time of the move, and even better with a safe - tselee will. Director is better to take time to move disks from databases and drivers to the hardware. Upon completion of the placement of all belongings zavezete back into the new office. Complete the relocation should be spring-cleaning, which is better to entrust the cleaning company, then your new office with brand-new shine. Moving to a new office is a real test not only for the cases the firm, but also for the team, thought-out plan is a good move and his organization will unite all employees better than any expensive business trainings. Good luck in moving!