The introduction of electronic document management system in the organization

If your company archive occupies a larger area than the principal's office and a meeting room together, it is a clear sign that it is time to implement electronic document (hereinafter ED) in the company. The introduction of electronic document will at times improve the performance of employees, eliminating them from the paperwork, make information more accessible, and the actions of subordinates - more responsive, why then is all so afraid of ED and the first response team, in most cases is negative? try to understand. Electronic document management in an organization designed to discipline and regulate the work of employees, and who also want to have another controller, to the same totally impartial? "If the collective coherence in, all have long worked together and did not remember in what year they took on the job last student, the rejection of the former way of life will take much more painful. We recommend first to establish workflow within the department, and then proceed to the "outside" the exchange. This will allow employees to retain a portion of existing habits, and so they are likely to recognize the undeniable convenience of this work. If subordinates continue to ignore the innovation and continues to carry paper note in the swollen to immense sizes daddy "to sign", then put everything in its place can be very simple. issued an order that the "paper" documents will not be accepted. Read the visa leader and start performing now may be, without leaving the workplace. This is a tremendous time savings! Judge: no need to go to the principal's office through the smoking room, study programmer, now there is no reason to spread the heel phrases with his secretary. All clearly and concisely: send - read - performed, and at the end of Day gave a progress report are on the agenda of commissions. With this approach, no one can avoid electronic "assistant". The introduction of electronic document management in the organization - is not one-off event, but a whole range of balanced and responsible action, taking into account the needs of all staff. Head should be reserved nedyuzhim patience for the whole period of adaptation of its employees to the new electronic document management system. It is important that employees see the benefit of the new electronic document management system is also for myself, so it should be convenient and easy to use and as informative as possible. need to spend money and during the presentation of a new electronic document management system with detailed explanation of its benefits. Prior to each employee to be set goals, determine the degree of his participation in the electronic document management system. The responsibilities of each employee should be clearly defined, if possible, included in the job description. The purpose of the transition to a system electronic document must be clear, legible and understandable to all employees. paying maximum attention to the functional units of each standard, register all kinds of transactions applicable and acceptable to this document with this level of rights. Without motivation there can not do! Provide bonuses for the most active participants of electronic document , ask for a list of suggestions made by employees active participants in the transition, and not part of the viewer, then they will appreciate faster innovation and themselves begin to look for pluses in it.